Project Management Box (PMBOX) is the platform PDA built to give you full command of your
project data — every figure that drives a project, structured, connected and always up to date.
PMBOX is an executable file (.exe extension), to be used with Microsoft Excel®.
Why Microsoft Excel®?
Budget
Physical Progress
Currency Statement
Variations & Claims
Indirect Costs Control
Financials & Liabilities
Risk & Opportunities
Periodic Reports
One Dashboard puts the entire platform at your fingertips: reach every section,
run the initial setup and keep your data current with the actual status, month after month.
If required, both activities can be carried out with PDA's assistance.
SETUP (* download an example)
⚬ BUDGET (costs + services man-hours)
⚬ CURRENCY (reference rates and necessity)
⚬ planned CASH FLOWS
PMBOX - USER MANUAL
⚬ DOWNLOAD
UPDATING (current values)
⚬ physical progress achieved
⚬ variations and claims status
⚬ performances evaluation
⚬ estimate to complete
⚬ cash flow needs
⚬ risks and opportunities assessment
⚬ periodic reports
⚬ actual cash flow
Take full control of your project budget with one detailed, end-to-end tool: enter your figures once and keep them current month after month.
Build the budget around the way you work — the structure bends to your requirements, and PDA delivers it ready to go with these sections:
Tracking cost is easy — and misleading. It's the cheapest way to gauge completion, but it says nothing about whether the work is actually done: the money can run out with the project still to be completed
The one reliable measure of where your project truly stands is its physical progress — and it's the foundation of every credible forecast and estimate to complete.
Unlike planning, physical progress is measured bottom-up, activity by activity.
As each activity is assessed and recorded, PMBOX rolls the numbers up through your Work Breakdown Structure — weighting every level exactly as you defined it at start-up — to give you a true, overall picture of where the project stands.
When your project spans currencies, PMBOX keeps the exposure in one clear, dedicated view:
Keep every variation and claim under control across the entire project lifecycle — with the numbers that matter always in view:
Indirect costs resist planning: with no measurable output to anchor them, they're notoriously hard to forecast to completion with any accuracy.
PMBOX solves this by linking indirect costs to the direct costs that drive them and mapping how they fall over time — so you can see when they'll land and what they'll add up to at completion.
CASH FLOW
Plan your project's cash flow and compare it against actuals at a glance — see the effect of every payment and receipt, and stay on top of your project's financial position. It's built into the monthly report, too.
GROSS MARGIN EVALUATION
For a project-based business, the gross margin available in each quarter or year is a critical number — especially when projects outlast the fiscal year. PMBOX lets you plan the quarterly build-up of costs and forecasts the gross margin for every period, separating the temporary swings caused by projects speeding up or slowing down from the permanent result.
GROSS MARGIN EVALUATION
The amount of the gross margin available for each reference period (e.g. quarter or year) is a very important data for a company operating with projects, in particular when, as it is often the case, the duration of the projects exceeds the fiscal year. PDA provides a tool to plan the quarterly progress of costs and calculates the gross margin forecasted for every reference period, separating the temporary loss/profit caused by the slowing down or acceleration of the projects from the permanent one.
Stay ahead of whatever could help or hurt your project by anticipating its impact on your results.
PMBOX reports and addresses the essentials:
And to make the assessment easier, PMBOX gives you a ready-made risk tree to guide the way.
PMBOX's monthly report gives you the whole picture in one place — your "Project Status at a Glance".
The report can bring together:
How much detail each section carries depends on the figures you set at start-up and on how diligently you keep them up to date.
PMBOX is available with different formulas, to fit your needs:
Contact us for a quote: [email protected]